Board of Directors Approved 06/16/05
Minutes
May 5, 2005

Present: French, King, Steiner, Williams, Machado, Hughes, Sullivan, Young, Hotaling, Sottana
Excused: Passalacqua, Wilson, Capozzo

The meeting commenced at 6:30 p.m.

Minutes of April 7, 2005
King motioned to approve, Young seconded. The motion carried.

Treasurer's Report
The budget was accepted.
The Board reviewed various budget report formats. Hotaling is preparing the quarterly treasurer's report for the membership. Hotaling is also preparing an analysis of the 2000-2004 operational budget to view the historical trend of food and beverage sales. Williams will assist with this report for the Board.

Membership Sales & Notations
Prospective Members: Robert & Carolie Simpson and Kenneth & Joayne McGrath. Young motioned to approve, King seconded. The motion carried. The Board took note of one Notice To Sell and one reduction in the selling price of a membership. The notices will be effective Friday, May 6, 2005.

Committee Reports
Green: As expected, the crew is experiencing a lot of rock while digging. There is no extra cost involved due to the rock and we remain on schedule.
Golf: The committee is speaking with Sherman and Story on the permanent locations for the NCGA markers. The placement of the markers need to be consistent with USGA rules.
House: The silent auction for the remaining paintings that were donated to the Club has been scheduled for May 13, 14, 15, 2005. The location will be in the Terrace Atrium.
Tennis: Discussion on the tennis renovation project ie., possibility of lockers, location of water fountain, location of electrical outlets, etc. Also discussed was court usage during the renovation.
F&B: A survey was mailed to the membership on Friday, April 22, 2005. A cover letter was included requesting the survey to be returned by Friday, May 6, 2005.
The date for the wine tasting & wine purchasing event is scheduled for Friday, October 7, 2005 from 6:00 p.m. - 8:00 p.m. Members and their guests will be able to sample various wines, and if interested, can purchase the wine(s) by the case through the Club on the night of the event. This purchase may be made only on the night of this event.
Each winery will have a representative, and staff their table to pour their wine.
Capozzo will contact GVCC member winemakers to attend this event.
Pool & Fitness: The swim team and swim lessons have been organized. Sign up forms were included in the May KEY. Machado requested the criteria for non member participation on the swim team and tennis activities.
Master Plan: Construction has begun on the irrigation system with laying main lines on #1,9,10,11.
S.I.D Water Contract: No progress. Lavezzo is making corrections to the contract received from S.I.D.'s attorney. One particular item is the cost to GVCC for the preliminary stage.
Review & Prioritize Long Range Items
1. Kitchen Remodel 5. Upper Cart Shed
2. Storage Shed 6. Rebuild Tennis Court
3. Mansion Roof 7. Pool Deck & Spa
4. Corp Yard
Finance: A locker survey was sent to current locker renters. A total of 87 were mailed and 26 were returned. Ten said they would rent a larger locker and sixteen said no. It was suggested that a survey be sent to all other members not currently renting a locker to see if there was interest in renting a full size locker. The cost to convert 20 half lockers to 10 full size lockers is $87.00 per locker or $1740 total.
Mutual of America presented a 401k plan to the Club's financial manager, Mike Nowrooz. We currently use ADP and there is no cost advantage to change our 401k program at this time. It was recommended we stay with ADP.
The committee reviewed a proposal from Nextel to place a transformer in the corporation yard. A meeting has been scheduled with Nextel to discuss their proposal.
The committee is looking into integrating the Club's current website with the clubsystems website. Clubsystem is an accounting program used for member billing.

Old & New Business
Correspondence: A letter from an 18 hole ladies player regarding the menu at a recent guest day luncheon. Management will respond explaining the menu was selected by a representative of the 18 hole ladies group.
Correspondence: A member letter regarding the relaxed dress code. A letter from the Board will be sent thanking the member for expressing their opinion.

Minimum Selling Price of Memberships
The minimum selling prices will be discussed at the June Board meeting.

Request To Extend a Golf Invitation
Sullivan suggested that 16 of GVCC's best players complete with the best 16 players of the Olympic Club. The players of the Olympic Club would have a practice round one week prior to the scheduled event. This suggested event would be in the same spirit as the Skins Game. The Board forwarded this request to the Golf Committee for consideration.

Special General Membership Meeting
Due to the petition received on March 31, 2005, the Board of Directors has selected the date to hold the meeting to address the items on the petition: Dress code, and state of food service at the Club. The date and time scheduled are as follows:
Date: Thursday, June 2, 2005
Time: 6:30 p.m.
Location: Ballroom
A letter notifying the membership of this meeting has been mailed.

The meeting adjourned at 9:10 p.m.

Respectfully Submitted,
Jeff Wilson, Secretary